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Privacy Policy

Vens Strategies Privacy Policy Statement

At Vens Strategies, we are committed to safeguarding the privacy of our Sponsors, attendees, and partners. We adhere to industry-leading privacy practices to ensure the confidentiality, integrity, and security of all personal and business information collected. Our comprehensive privacy policy is as follows:

1. Information Collected

Types of Information Collected:

  • Personal Information: Includes names, email addresses, phone numbers, and postal addresses.

  • Business Information: Includes company names, job titles, company addresses, and billing information.

  • Technical Information: Includes IP addresses, browser types, and access times.

 

Methods of Collection:

  • Through our website during registration and form submissions.

  • Via email communications.

  • During the registration and participation processes for our events.

2. Use of information

Primary Uses:

  • To facilitate registration and participation in our events.

  • To process payments and issue invoices.

  • To communicate event details, updates, and promotional materials.

  • To feature sponsor logos and information on conference-related platforms (website, program, signage).

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Secondary Uses:

  • To improve our services and event offerings.

  • For internal record-keeping and administrative purposes.

  • To comply with legal obligations and regulatory requirements.

3. Data Security

Security Measures:

  • Implementation of physical, electronic, and managerial procedures to safeguard the information collected.

  • Use of encryption, firewalls, and secure socket layer (SSL) technology to protect sensitive data during transmission.

  • Regular security audits and updates to ensure the integrity of our systems.

4. Third-Party Sharing

Disclosure to Third Parties:

  • Information is not sold, traded, or otherwise transferred to outside parties, except as necessary to fulfill our contractual obligations.

  • We may share information with trusted third-party service providers who assist in operating our website, conducting our business, or servicing our attendees, provided these parties agree to maintain confidentiality.

 

Legal Compliance:

  • We may disclose information if required by law or in response to legal processes.

5. Data Retention

Retention Period:

  • Personal and business information is retained only as long as necessary to fulfill the purposes for which it was collected or as required by law.

 

Data Deletion:

  • Upon request, we will securely delete or anonymize personal information, unless retention is required for legal or regulatory reasons.

6. Access and Correction

Right to Access:

  • Sponsors have the right to access their personal and business information held by us. Requests can be made through our contact channels.

 

Right to Correction:

  • Sponsors can request corrections to any inaccuracies in their information.

7. compliance with Laws

Data Protection Laws:

  • We comply with all applicable data protection and privacy laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant legislation.

8. changes to the privacy policy

Policy Updates:

  • We reserve the right to update or modify this privacy policy at any time. Changes will be posted on our website and will become effective upon posting.​

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Notification of Changes:

  • Sponsors will be notified of any significant changes through our usual communication channels.

9. contact information

For Inquiries and Concerns:

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By entering into a sponsorship agreement with Vens Strategies, Sponsors acknowledge and agree to this privacy policy. We are dedicated to protecting your privacy and ensuring your information is handled with care and respect.

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